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Top New Features in BillQuick 2015

BillQuick 2015 is filled with powerful new features designed to maximize project visibility and control, simplify project-based accounting and improve overall productivity. With significant performance enhancements, this latest release promises to deliver amazing results at an incredibly fast speed.

Enhanced Accounting

Project-Based Accounts

BillQuick 2015 allows you to assign the Income, Expense, A/R, Retainer and Liability accounts at the project level. These accounts are then inherited by project-related invoices, vendor bills and other financial transactions. So if you want your project income to be posted to a specific G/L account, just specify that account in the Project screen and BillQuick 2015 will handle the rest.

Support for Multiple A/R Accounts

If you need to maintain multiple A/R accounts for your business, take advantage of the new Accounts Receivable option added to Billing Review and Manual Invoice. This allows you to track various types of accounts receivable transactions in separate A/R accounts.

Introducing BillQuick Class

BillQuick 2015 supports the assignment of user-defined Classes for all transactions including time and expense entries. Whether you are tracking multiple business entities, locations or various cost centers, BillQuick Class is a simple yet powerful feature that handles this requirement.

View Under-the-Hood Accounting

In BillQuick 2015, we made it simpler to view accounting-related debits and credits. There is a new Journal icon on the Invoice Review, Payment, Vendor Bills and other screens. Click on it to see which accounts the transaction was posted to.

Vendor-Based A/P Account Assignment

Just as BillQuick 2015 now allows multiple A/R accounts, it also supports multiple A/P accounts. You can assign a non-default A/P account in the Vendor screen or simply override it in the Vendor Bills screen.

Ability to Run Financial Reports by Class

With the introduction of Class in BillQuick, you can now run your Balance Sheet, Profit & Loss and other financial reports by class.

Ability to Email Purchase Orders with Attachments

Just as you can email estimates to clients directly from BillQuick, you can now enjoy the same feature in the Purchase Order screen. Not only can you email the PO to your vendor, you can also include attachments in the email automatically.

Ability to Change Purchase Tax in Vendor Bills Screen

You now have the ability to view and update the purchase tax rate assigned to each expense line item of a vendor bill.

QuickBooks Class Sync with BillQuick Class

Already using Class in QuickBooks? If so, there’s no need to re-enter the Class List in BillQuick. We added bidirectional sync between BillQuick and QuickBooks for the Class List.

Closing Date for Accounts Payable Transactions

It is important that you assign the closing date to your accounting data for the period that you have already closed. BillQuick now extends the impact of the Closing Date option to the entire Accounts Payable module. This prevents any accidental editing of the financial data for the closed period and keeps your books secure for potential audits.

Improved Project Visibility and Control

New Recurring + Hourly Contract Type

A brand new contract type called "Recurring + Hourly" is added to BillQuick. This contract type allows you to bill a certain fixed amount on a recurring basis plus any time and expenses on an hourly basis.

View Actual Hours Spent in Real-Time on Budgets and Estimates

Budget and Estimate screens now show the actual hours (and units) used in real-time and the hours left on each line item. This provides managers with a powerful tool to keep their projects within the budgeted hours.

Attachment and Memo Indicator in Time and Expense

No more guessing if a time or an expense entry has a file attached to it or if there is a memo linked to the record. In 2015, we have added visual cues in Simple Time Card and Simple Expense Log to clearly indicate which entries have memos or files attached to them.

Workflow Includes Budgets & Estimates

In BillQuick 2015, the Submittal and Approval Workflow has been extended to budgets and estimates. The history of the entire workflow can be viewed on the Workflow screen and notifications can be received via email or upon login.

Project-Level Class Assignment

Whether you are tracking project income or performance by partner, location or any other parameter, the new Class property available at the project level will make this task extremely easy. All related reports can then be filtered by a specific class.

Edit Cumulative Budget at the Parent-Project Level

This powerful feature allows managers to set the budget for project phases at the top level instead of building a separate budget for each phase. Not only does this save time, it also provides managers with a simple consolidated view of the total budget.

Flexible Tax Rate Assignment at Fee Schedule Level

You now have the ability to specify tax rates at the fee schedule level in BillQuick 2015. This functionality plays an important role if some of your projects have different item-level taxes than others.

Performance Improvement

BillQuick 2015 was compiled using a newer version of Dot Net Framework 4.0. This new framework provides significant performance improvements throughout the application, and support for the latest hardware and operating systems. We also made changes to our underlying data structure, resulting in faster display of information on screens and reports.